United States Canada 877 849 1850
International +1 678 648 3113
AccelebrateAccelebrate
Expand menu

Top 10 Microsoft Teams Tricks to Save You Time

Download PDF
    
Browse Remote Conferencing Classes

 

  1. Save time by using the Search Bar as a Command Line. When you start the command with a "/",  the most frequent commands will appear. For example: /dnd (sets your status to "do not disturb").

    Save time by using the Search Bar as a Command Line.

  2. Quickly Chat with someone by typing their name in the Search bar. Once you click on their name, any existing chats will appear on the screen. If you have not chatted with them before, then it will start a new chat. This saves a lot of time trying to find previous chats and eliminates the need for you to find the chat in the Chat list.

    Quickly Chat with someone by typing their name in the Search bar.

  3. Mark your favorite Teams and Channels. If you have favorite Channels that you use often, you can click on the ellipsis for that Channel and select Pin. It will then stay at the top of the list of Teams and Channels.  If you have a favorite Team, you can reorder your Teams list and drag your favorite one to the top.

    Mark your favorite Teams and Channels.

  4. Rename Group Chats so they can be easily found. If you have more than 2 people in a chat, that is considered a group chat and can be renamed by clicking the pencil icon at the top of the chat.  For example, you could name the group of people that you chat with every Thursday morning "Thursday AM chat group."

    Rename Group Chats so they can be easily found.

  5. Add custom tabs to both Chats and Channels so that you don't have to navigate to other windows while chatting.  You can add additional tabs to a chat or channel by clicking the + button on the top. For example, you can add OneNote if you need a shared notebook, or Whiteboard if you need a shared whiteboard, or Tasks by Planner or To Do to organize tasks for your Chat or Channel.

    Add custom tabs to both Chats and Channels.

  6. Use Message buttons to enhance your posts and engage your audience. These buttons are found under the message box when typing a post.

    Use Message buttons to enhance your posts and engage your audience.

    1. Use the Format button to increase the size of the message box and add formatting
    2. Use the exclamation point to send urgent messages
    3. Use the paperclip to attach files from OneDrive or your computer
    4. Use GIFS, Stickers, and Praise to engage your audience
    5. Other buttons are available by clicking on the ellipsis and adding more icons like "Box" (if you have files stored on a Box account) or Forms (if you want to survey/poll your audience).

  7. Use Stream to view Meeting Recordings and view Meeting Transcripts. Once you have recorded your virtual Teams meetings (by using the Record option under the ellipsis on the Meeting Control Panel) the meeting can be found in Stream (the MS365 video app).  Stream can also generate a meeting transcript. The link to the recording can also be found in the Meeting Chat in the Chat button.

    Use Stream to view Meeting Recordings and view Meeting Transcripts.

  8. Use Tags to create a subgroup within a team. To create a Tag, click on the Team ellipsis and select Manage tags.  Once you create a name for the tag (e.g., IT group) you then select the Team members that you want for this subgroup.  Once the Tag is created, you can mention this tag name instead of mentioning each person individually.

    Use Tags to create a subgroup within a team.

  9. Be more Productive within Microsoft Teams! Run more apps within Microsoft Teams by clicking on the ellipsis on the left bar.

    Be more Productive within Microsoft Teams!

    • How many buttons appear on the left bar of Teams depends on monitor size.  To see additional buttons, click on the ellipsis to open additional apps including Files, Tasks by Planner and To Do, OneNote, etc.

  10. Use keyboard commands to increase your efficiency while working in MS Teams. To get a list of all keyboard commands type Ctrl+ while working in Teams. You can also type /keys in the search bar.

 

Download PDF
    
Browse Remote Conferencing Classes
Learn faster

Our live, instructor-led lectures are far more effective than pre-recorded classes

Satisfaction guarantee

If your team is not 100% satisfied with your training, we do what's necessary to make it right

Learn online from anywhere

Whether you are at home or in the office, we make learning interactive and engaging

Multiple Payment Options

We accept check, ACH/EFT, major credit cards, and most purchase orders

Subscribe to our newsletter  

Recent Training Locations

Alabama

Birmingham

Huntsville

Montgomery

Alaska

Anchorage

Arizona

Phoenix

Tucson

Arkansas

Fayetteville

Little Rock

California

Los Angeles

Oakland

Orange County

Sacramento

San Diego

San Francisco

San Jose

Colorado

Boulder

Colorado Springs

Denver

Connecticut

Hartford

DC

Washington

Florida

Fort Lauderdale

Jacksonville

Miami

Orlando

Tampa

Georgia

Atlanta

Augusta

Savannah

Hawaii

Honolulu

Idaho

Boise

Illinois

Chicago

Indiana

Indianapolis

Iowa

Cedar Rapids

Des Moines

Kansas

Wichita

Kentucky

Lexington

Louisville

Louisiana

New Orleans

Maine

Portland

Maryland

Annapolis

Baltimore

Frederick

Hagerstown

Massachusetts

Boston

Cambridge

Springfield

Michigan

Ann Arbor

Detroit

Grand Rapids

Minnesota

Minneapolis

Saint Paul

Mississippi

Jackson

Missouri

Kansas City

St. Louis

Nebraska

Lincoln

Omaha

Nevada

Las Vegas

Reno

New Jersey

Princeton

New Mexico

Albuquerque

New York

Albany

Buffalo

New York City

White Plains

North Carolina

Charlotte

Durham

Raleigh

Ohio

Akron

Canton

Cincinnati

Cleveland

Columbus

Dayton

Oklahoma

Oklahoma City

Tulsa

Oregon

Portland

Pennsylvania

Philadelphia

Pittsburgh

Rhode Island

Providence

South Carolina

Charleston

Columbia

Greenville

Tennessee

Knoxville

Memphis

Nashville

Texas

Austin

Dallas

El Paso

Houston

San Antonio

Utah

Salt Lake City

Virginia

Alexandria

Arlington

Norfolk

Richmond

Washington

Seattle

Tacoma

West Virginia

Charleston

Wisconsin

Madison

Milwaukee

Alberta

Calgary

Edmonton

British Columbia

Vancouver

Manitoba

Winnipeg

Nova Scotia

Halifax

Ontario

Ottawa

Toronto

Quebec

Montreal

Puerto Rico

San Juan

Accelebrate
© 2013-2024 Accelebrate, LLC - All rights reserved. All trademarks are owned by their respective owners.
This site is protected by reCAPTCHA. The collection of data and its use is described in our Privacy Policy and Terms of Service.