Excel Tips and Tricks


Customizing the Quick Access Toolbar (QAT)

    • Add buttons to the QAT using the drop-down arrow
    • Add more buttons to the QAT using More Commands…

      Command Description
      AutoFormat Old way of auto formatting
      Calculator Manual calculations
      Camera Performs a Paste Special as Picture with 1 click

    • Reorder the buttons on the QAT (New, Open, Save, Undo, Redo…)
    • Add more buttons to the QAT (Right-click on ribbon -> Add to Quick Access Toolbar)
    • Decide whether QAT should be above/below ribbon using drop-down arrow
    • Hide/Show the Ribbon (Double-clicking on any tab)

Excel Tips and Tricks

    • Keyboard Commands

      Command Description
      Control+Home Moves you to cell A1 (or the top)
      Control+End Moves you to the bottom
      Control+; Inserts date
      Control+` (below the ESC) Show all formulas
      Control + A Select cells all around
      Control+arrow To jump around in a column
      Shift+Control+arrow To highlight as you jump in a column
      F5 or Ctrl+G Goto command (Goto Special also)

    • Selecting Text
      • Click & Shift+Click
      • Name box
      • Click & Shift+Ctrl+End
    • Multiple Worksheets
      • Right-click on arrows to use sheet list
      • Right-click on tab to see sheet commands
      • Drag & drop to move sheets
      • Ctrl+ drag & drop to copy sheets

Top 5 Commands

    • AutoFill (black plus sign in lower right corner of cell) (Instant Autofill- 2 click plus sign!)
    • AutoFit when combined with Select All (2 click between any 2 columns)
    • AutoSum (AutoAverage, AutoCount, etc.)
    • AutoFormat (use AutoFormat button we added to QAT)
    • Undo (File-Options…Save tab – autosave options)

Newer Features in Excel

    • FlashFill (used to automatically separate or join columns)
    • Quick Analysis button (appears in bottom corner of selected cells)
    • Sparklines (A chart within a cell!)
      • Insert new column at end and call it "Trend"
      • In first cell of new column -> Insert – Sparkline – Line…
      • Select data range
      • Notice new SparkLine Tools Design tab

Quick Charting

    • Select cells (data and labels)
    • Press F11 or Insert – Chart…
    • Then Select Quick Layout, Color, and Style
    • Then use buttons on chart for the rest!

     

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